Board Descriptions | FHSC Soccer News

Preside at monthly board meetings
Prepare meeting agendas
Schedule meetings outside of regular schedule as needed
Oversee head trainer, negotiate contract
Provide support to head trainer, board members and coordinators as needed to enable them to fulfill their jobs
Handle basic club administration
Apply for grants as necessary
Represent FHSC at club and public events

Attend monthly board meetings.
Maintain financial records.
Maintain data backup.
Prepare budget, incorporate changes discussed in meetings, prepare final budget.
Report on state of finances at monthly meetings.
Make deposits and write checks.
Track expenditures against budget, alert president if expenditures threaten to exceed budget.
Ensure expenditures are authorized.
Coordinate with appropriate people to allocate and track funds etc.
Track 1099 payments for trainers and referees.
Track sponsor donations/grants for operational, tax and team purposes.
Track and report on VYSL team monies.
Provide information to CPA to complete 1099 forms on time. Mail forms as needed.
Provide information to CPA to complete Federal 990 forms. Followup as needed.
Complete and submit annual Arizona incorporation return.
Complete and submit other Arizona reporting information as required.
Required: knowledge of accounting, Quickbooks, Excel

Attend monthly board meetings
Act as the liaison between FHSC and Parks & Recreation (P&R)
Book fields for Recreational and Premier programs through P&R for clinics, practices, games and events
Book Palo Verde Room for board meetings, registration and team draft through P&R
Book location for photographs through P&R
Confirm and update Premier game schedule
Create and maintain recreation game schedule
Schedule team practices and clinics
Coordinate with P&R to have fields lined
Coordinate setup of large goals at Desert Vista fields
Maintain equipment for fields and order as necessary
Hire and supervise individual(s) to set up fields for games

Attend monthly board meetings
Establish dates for Premier team tryouts
Establish dates for the Premier Summer camp
Organize meetings, as necessary, with Premier team coaches and the Club Trainer to ensure that the individual Premier teams are meeting the Club requirements and goals
Provide each coach with an understanding of AYSA rules and requirements to successfully complete the AYSA season(s).
Primary contact for AYSA regarding completion and submission of scorecards
Encourage the formation of premier teams within the FHSC
Works closely with Director of Recreational Teams and Head Trainer
Coordinate uniform selection and ordering for Premier teams

Attend monthly board meetings
Solicit past sponsors as well as new prospects pre-season (July & August)
Distribute sponsor forms on registration day(s) as well as during tryouts and evaluations
Maintain record of forms and checks, work with Treasurer
Works with Director of Coaches and Uniform Coordinator to ensure sponsors are allocated to teams appropriately and listed on practice T-shirts
Coordinate sponsor team plaques; place order with photography company
Distribute sponsor plaques along with tax id and thank you letter at end of season
Create sponsor banners to display at Desert Vista Field
Work with Webmaster to ensure all sponsors are listed on website and have link information
Work with Communications Coordinator to publish Thank-You ad for The FH Times and the Sponsor Directory
Distribute Sponsor Directory at end of season

Attend monthly board meetings
Work with Director of Training to form all Recreational teams
Liaison between coaches and board
Communicate with coaches regularly regarding game schedules, field changes, events etc.
Update website with game schedules, field changes etc., work with Webmaster
Provide Recreational division coaches with an understanding of game rules and requirements to successfully complete the season
Distribute and collect Code of Conduct from all FHSC members
Works with Director of Sponsors to ensure sponsors are allocated to teams appropriately
Distribute equipment to coaches and collect at end of season
Inventory equipment, reorder as necessary

Attend monthly board meetings as required
Write (edit) articles for The FHTimes to communicate club events, deadlines etc. to the community, coordinate with Directors and Coordinators to obtain needed information
Provide updates to Webmaster for inclusion on website
Provide Registrar with email blasts
Write and publish 2-3 newsletters per season
Distribute newsletters and/or registration forms to schools and preschools
Produce end of year Thank You ad
Produce Sponsor Directory

Attend monthly board meetings as required
Select and order uniforms and practice T-shirts for Recreational League
Coordinate with Director of Sponsors and Director of Coaches to ensure sponsors are allocated to teams appropriately
Distribute uniforms and T-shirts to coaches before first game of season
Order medals or trophies for all players (Recreational and Premier)
Distribute medals to teams in time for last game of Recreational season

Attend monthly board meetings as required
Book date with Photography company as soon as Director of Fields books location (June)
Create schedule for team photographs
Coordinate volunteers
Distribute photo packets to coaches week prior to Picture Day
Attend picture day, work with photographer to ensure schedule is kept
Distribute pictures to teams
Assist Director of Sponsors with Sponsor plaques

Coordinate with Communications Coordinator to announce participation in parade and details to community
Fill out application for parade and return to Town Hall in timely manner
Coordinate float decorating event on Wednesday evening prior to parade, have activity for children and a plan in place to decorate trucks etc.
Coordinate volunteers and solicit trucks/drivers, hay etc.
Register on Parade day, organize participants morning of parade